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Incoming! How to get the paper flak under control

Bills. Junk mail. Credit offers. Catalogs. Magazines. Insurance statements. Reminders. Envelopes full of coupons. Bank statements. Investment prospectuses. Mutual fund statements. Business correspondence. Greeting cards. And heaven help us, an actual letter from a friend!

Where does all this stuff go once it gets out of the mailbox? If you’re like me, it lands in stacks on the kitchen counter, where it mounds up until it finally starts to fall onto the floor. Eventually you carry it back to your desk and plop it on top of the last two or three weeks’ worth of paper. There it turns into a stress time bomb, set to go off the minute you “lose” a bank statement or a credit card bill and have to spend ten or fifteen minutes pawing through a mountain of trash in a frantic search for a document you need right now. Each piece of this stuff has to be opened, handled, acted upon, thrown out or filed away—a time-consuming task when you’re looking at a Mt. Everest of loose paper.

Here’s a Method to take control of the mailbox blizzard. First, you’ll need these things:

  • 3 file folders
  • a box or basket large enough to hold an 8 ½ x 11-inch file folder
  • a trash basket or recycling bin
  • a shredder or pair of scissors

Set the trash or recycling container near the door through which you enter carrying the mail. Have the shredder or scissors nearby.

Label the file folders as follows:

  • Bills
  • Financial Statements
  • To File

Place the folders in the box or basket and put it in a convenient place near where you bring the mail into the house.

As soon as you pick up the mail, go immediately to the trash or recycling container. Throw out all obvious junk mail, except for credit offers, without opening it.

Next, run the credit offers through the shredder, also without opening them. If you have no shredder, use the scissors to cut each offer into small pieces and drop them into the trash or recycling.

Before doing anything else, place the bills and financial statements in their respective file folders. Place any items that need only to be opened and filed in the To File folder.

Voilà! You’ve sorted the mail, thrown out the trash, and put away the things you need to attend to. The statements and bills can sit there until you’re ready to deal with them—without making a mess on the kitchen counter, the dining room table, or your desk. When you’re ready to reconcile accounts or conduct business, you know exactly where to find the paper you need, and you’re rid of the junk mail. You’ve decluttered, organized, and cut stress in one swell foop.

Four other strategies to deal with incoming paper:

  • Retrieve your financial statements online and ask to have mailings canceled.
  • Go to OptOutPrescreen.com and register to opt out of credit and insurance solicitations.
  • Go toNew American Dreamand use the free form to remove your name from major junk mail lists.
  • E-mail the Direct Marketing Association with a request that you be removed from marketers’ mailing lists. You can also reach them by snail mail:

Mail Preference Service
P.O. Box 643
Carmel, NY 10512

Either way, this request will cost you a dollar.

decluttering, organization, stress control